HVAC & Cooling Field Service Management (FSM)

In the HVAC and cooling sector, seasonal demand fluctuations, numerous maintenance contracts, and F-gas regulatory requirements make operations complex. FieldCo consolidates everything — from refrigerant tracking to VRF system management, seasonal maintenance scheduling to authorized service reporting — into a single platform. İklimSA achieved annual savings of 750,000 sheets of A4 paper.

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How Does It Work?

End-to-end FSM workflow for HVAC & Cooling

1

Call & Work Order

Customer reports a fault or scheduled maintenance time arrives. The system automatically creates a work order with the customer's service history on screen.

2

Smart Assignment

Manager assigns the nearest F-gas certified technician via drag-and-drop on the Kanban board. The technician receives a mobile notification.

3

Digital Form in the Field

Technician enters gas pressure values, refrigerant used, and actions taken in the mobile app. Photos and signature are collected.

4

Report & Archive

Work order is closed, PDF service report is automatically sent to the customer, F-gas record is added to the legal archive. Manufacturer reporting is ready in one click.

FSM Features Built for HVAC & Cooling

Refrigerant fill and recovery records (F-gas compliance)
Multi-indoor unit tracking for VRF and chiller systems
Seasonal maintenance schedule and automatic reminders
Authorized service reporting (by brand)
Certified technician assignment
Digital service form (pressure values, gas type)
Inventory and spare parts tracking
ERP & accounting integration
HVAC field service managementFSM software HVACVRF maintenance FSMair conditioning field service management

Measurable Results

750,000
Annual paper savings (İklimSA)
40%
Productivity increase
30%
Reduction in vehicle km costs
25%
Customer satisfaction increase

Frequently Asked Questions

Are seasonal maintenance dates automatically reminded?
Yes. The last maintenance date and interval are defined per customer. As maintenance time approaches, automatic notifications are sent to both the manager and technician.
Can I track multiple indoor units in a single work order for VRF systems?
Yes. With custom service forms you can document all indoor units, pressure values, and inspection results within a single work order.
Do I need a separate system for F-gas records?
No. The gas type, quantity, and technician certification are automatically recorded in every work order. Legal reports are ready to export at the time of inspection.

Other Industries

MedicalElectrical & ElectronicsOil / GasSecurity SystemsMachinery - CNCHome AppliancesAutomotiveRetailFacility Management

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